Our Time Off benefits allow you to take time away from work for vacations, personal needs, illnesses and family emergencies.
We provide the following Time Off benefits:
- Time Away Pay (TAP)
- Personal Days
- Paid Holiday Time
- Sick Time Off
- Medical Leave of Absence
- Supplemental Sick Pay
- Temporary Disability Pay (TDP)
- Accommodated Work Program
- Bereavement Leave and Pay
- Parental Leave and Pay
- Military Leave and Pay
Time Away Pay
Time Away Pay (TAP) is a single bank of hours that you can use for personal and family needs such as vacations, personal time and short-term illnesses. You are eligible for Paid Holiday Time if you are regularly scheduled to work at least 32 hours per pay period.
Your TAP bank balance is displayed in Kronos and on your payslip in Workday each pay period. The number of hours you earn each pay period is based on your benefit service date and your qualified hours during the pay period (qualified hours outlined below). TAP time can be used once it appears on your payslip and you have enough hours in your TAP bank to be paid for the requested time off.
If you are a new associate
If you are a new associate, you will earn TAP as you are eligible. You cannot use any earned TAP during your first three months of employment (your “introductory period”). Any time missed during this period will be taken as unpaid. You will be able to use TAP from the beginning of the pay period following your introductory period. If you leave OhioHealth before completing your introductory period, you will forfeit all of the TAP hours you have earned during the introductory period.
TAP qualified hours and limits
Qualified hours include all paid hours up to 80 hours per pay period for time worked, including:
- Scheduled and unscheduled TAP
- Hospital authorized absence
- Accommodated Work Program
- Jury duty
- Volunteer events
TAP is not earned on any paid hours not listed above.
Each year you can earn TAP hours up to the annual limit based on your completed years of service. The annual limit is based on a full-time work schedule of 80 hours per pay period. TAP is not earned on any hours above 80 hours per pay period.
There is a limit to the maximum hours you can carry in your TAP bank. The maximum hours that can be held in your TAP bank is 360 hours for all non-management classifications. Once you have reached the maximum hours that can be held in your TAP bank, you will not earn any more hours until your TAP bank falls below the maximum.
If eligible, you can make an election for TAP Cash-In during annual enrollment each year, which allows you to receive a payout for unused TAP days. To be eligible:
- You must make this election during annual enrollment each year for the next year's TAP Cash-In payments. Once you have submitted this election, it cannot be changed.
- You must have at least 80 hours in your TAP banks at the time of election and can only be paid TAP time that has been accrued in the same year as of the time of the cash-in.
Associates who elect to participate in the cash-in program will receive payment(s) in the following year, typically in July and November. Part-time associates may elect to cash-in up to 20 hours at both mid-year and year-end payouts for a total of 40 hours per year. Full-time associates may elect to cash-in up to 50 hours at both payouts for a total of 100 hours per year.
Calculating your TAP
The tables below show the number of TAP hours you can earn each year based on a full-time work schedule of 80 hours per pay period. (Note: The number of days shown on the chart is based on an eight hour per day work schedule.)
You can use the tables below to calculate the amount of TAP time you earn in a pay period:
- Find the column that references your benefit years of service
- Find the TAP accrual rate listed below your years of service
- Multiply your TAP accrual rate by the number of qualified hours you were paid during the pay period (up to a maximum of 80 hours) to get the number of TAP hours you earned in the pay period
TAP for non-exempt (hourly) associates & exempt (salaried) associates hired on and after December 15, 2019
|Years of service||0-4 years||5–9 years||10–14 years||15–19 years||20–24 years||25+ years|
|Annual accrual**||160 Hours||192 Hours||216 Hours||232 Hours||248 Hours||264 Hours|
|20 Days||24 Days||27 Days||29 Days||31 Days***||33 Days***|
|Maximum TAP Bank Balance = 360 Hours|
TAP for exempt (salaried) associates hired on or before December 14, 2019
|Years of service||Less than 1 year||1–3 years||4–9 years||10 years||11 years||12 years||13 years||14 years or more|
|Annual accrual**||128 Hours||160 Hours||200 Hours||208 Hours||216 Hours||224 Hours||232 Hours||240 Hours|
|16 Days||20 Days||25 Days||26 Days||27 Days||28 Days||29 Days||30 Days|
|Maximum TAP Bank Balance = 360 Hours|
*Accrual rate: Number of TAP hours you earn per qualified hour
**Annual accrual: Number of TAP hours and days you can earn each year based on a maximum of 80 qualified hours each pay period
*** Includes Personal Days.
TAP for management bonus-eligible associates (M band and P4 and above)
- Leaders in bonus eligible roles are eligible for TAP that is front loaded at the beginning of the calendar year and zeroed out at the end of each calendar year.
- TAP hours will be available to use on the first payroll of each calendar year. Your new balance will appear in Workday a few days into the new payroll year.
- TAP time must be used by the last pay period of each calendar year with the exception of a 40 hours rollover that is allowed each year.
- All unused TAP over 40 hours will expire after the last full pay period of each year
- The amount of TAP hours that will be loaded for a new year are based on your “Years of Service” credit that you would earn in the new calendar year.
- New leaders hired throughout the calendar year will be given pro-rated TAP days for the portion of the remaining year.
- If you leave OhioHealth during the year, your TAP balance will be paid out upon termination based on a pro-rated amount.
- Based on your last day worked, your accrued TAP will be calculated and your TAP time taken to date will be deducted.
- Any positive TAP balance will be paid on your last paycheck.
- Any negative TAP balance will be deducted from your last paycheck.
Full-Time Management TAP Chart (Part Time is pro-rated)
|Years of service||0-4 years||5-9 years||10-14 years||15-19 years||20-24 years||25+ years|
|Accrual rate*||24 days (192 hours)||27 days (216 hours)||29 days (232 hours)||31 days (248 hours)||33* days (264 hours)||35* days (280 hours)|
*Includes Personal Days
Personal Days are extra paid time-off awarded to full-time associates with 20 or more years of service, as follows:
For associates with 20–24 years of service: 1.5 days (12 hours)
For associates with 25 or more years of service: 3 days (24 hours)
For most associates, these days are now built into Time Away Pay (TAP) — see the tables under TAP above.
For exempt (salaried) associates hired on or before December 14, 2019, Personal Days will continue to be a separate benefit. These days will continue to be issued at the start of the calendar year and must be used prior to the last pay period of the calendar year.
Paid Holiday Time
You may receive Paid Holiday Time for six nationally recognized holidays, without a reduction in your earned TAP bank. You are eligible for Paid Holiday Time if you are regularly scheduled to work at least 32 hours per pay period.
OhioHealth recognizes the following six holidays:
- New Year’s Day
- Memorial Day
- Independence Day
- Labor Day
- Thanksgiving Day
- Christmas Day
- If you are scheduled to work on the holiday, you’ll receive Holiday Pay in addition to your Holiday Premium pay for working the holiday
- If you are classified as a “full-time” associate (regularly scheduled 64 to 80 hours per pay period) on the holiday, you will receive eight hours of Holiday Pay
- If you’re regularly scheduled 32 to 63 hours per pay period, Holiday Pay will be pro-rated
- If you are scheduled to work less than 64 hours in the pay period in which a holiday occurs, you can determine the number of paid Holiday hours you will receive by multiplying your scheduled hours by 0.10 (48 scheduled hours times 0.10 = 4.8 paid Holiday hours)
- You may supplement your paid Holiday hours with additional TAP hours in certain situations — for example, if you work 12 hour shifts, you may elect to use four hours of TAP to supplement the hours of Holiday Pay you will receive
- If you are on an approved Family Medical Leave Act (FMLA) leave, you will receive Holiday Pay in lieu of TDP or SSP
- If a holiday occurs while you are on vacation, you will receive Holiday Pay in lieu of using TAP
- If you are on an unpaid Leave of Absence, you will not receive Holiday Pay
- If you are an essential exempt associate who is required by management to work the holiday due to staffing needs, you may be paid your regular pay in addition to Holiday pay or you may be given another day off with pay; this must be taken within the same pay period as the Holiday
- If the holiday falls on a Saturday, you will receive Holiday Pay for the Friday immediately preceding the holiday
- If the holiday falls on a Sunday, you will receive Holiday Pay for the Monday immediately following the holiday
Sick Time Off
If you are unable to work because you are ill or injured, you must call your supervisor to let him or her know you won’t be at work. Pay during Sick Time Off is summarized in the table below.
|Number of shifts missed due to illness or injury||Pay|
|For the first three scheduled work shifts you miss in a row (or the first 24 hours of scheduled time you miss in a row, whichever is less)||Supplemental Sick Pay (SSP), if available, or Time Away Pay (TAP)|
|More than three scheduled work shifts (or 24 hours of scheduled time in a row) — medical documentation required||Supplemental Sick Pay (SSP), if available, or Temporary Disability Pay (TDP); you may supplement your approved TDP with TAP|
Please call (614) 566.4100 or (740) 615.4100 with any questions you may have concerning Sick Time Off benefits.
Medical Leave of Absence
Our staff in Associate Health are committed to helping you receive the Sick Time Off benefits you are entitled to receive in a timely manner. If you have an injury or illness that requires you to miss more than three consecutive shifts or 24 consecutive scheduled hours, take these steps:
- Call your supervisor to advise him/her of your absence
- Call the Associate Health absence hotline at (614) 566.4100 or (740) 615.4100
- Fax medical documentation that includes dates of disability, physician signature and diagnosis to Associate Health at (614) 533.0039
- Send completed Leave of Absence (LOA) form (available to download below) to Associate Health
- Upon receipt of the above documentation, Associate Health will pay the appropriate benefits you are entitled to receive depending on your circumstances — Supplemental Sick Pay (SSP), Temporary Disability Pay (with optional TAP), or Workers’ Compensation
- Your leave will be reviewed to see if it qualifies for the Family Medical Leave Act (FMLA)
Supplemental Sick Pay (SSP)
Some associates have a Supplemental Sick Pay (SSP) bank of unused hours from previous OhioHealth sick pay programs. If this applies to you, you must begin using your SSP bank immediately for any time off due to an illness or injury. You will not earn any additional hours in your SSP bank, so the time you use will not be replaced.
After you have missed three scheduled shifts or 24 hours of scheduled work time, you can continue to receive SSP if you provide medical documentation of your disability to the Associate Health Department. Once you have used up your SSP, you can receive Temporary Disability Pay instead.
Associates who have SSP are entitled to use up to 40 consecutive hours of SSP per rolling calendar year to take care of an immediate family member who is ill and requires care. In addition, you can also use SSP hours for up to two scheduled shifts each pay period to care for an ill family member. You must notify your immediate supervisor of your need to be away.
If you participate in the OhioHealth Cash Balance Retirement Plan, and if you have hours in your SSP bank when you retire (age 65 or age + service = 70), the pro-rated value of those hours will be transferred to your Cash Balance Retirement Plan account. The amount transferred will be based on your years of pension service and pay rate at retirement. The formula is:
If you leave OhioHealth before becoming eligible to retire, age + service = less than 70, or if you reduce your hours below 32 scheduled hours per pay, you will lose all remaining hours in your SSP bank. Once you lose your SSP hours, they will not be reinstated.
Temporary Disability Pay (TDP)
Temporary Disability Pay (TDP) which ensures you have income during a short-term disability or illness. Read more under Life & Disability.
Accommodated Work Program
The Accommodated Work Program aims to support you if you are not able to return to your regular job immediately following an illness or injury, but you can work in some capacity.
The Associate Health Department will work with you, your doctor and your supervisor to place you in the right work assignment while you are completing your medical treatment or rehabilitation. The goal is to help you return to your regular job safely and timely.
You will be paid 100% of your pre-disability rate to support you in getting back to work and to full pay as soon as possible.
Bereavement Leave and Pay
In the event of the death of a close family member, TAP eligible full-time and part-time associates will be paid for up to:
- 80 scheduled work hours for bereavement of a direct family member — which is a spouse/domestic partner or child (including biological, adoptive, step, and foster)
- 40 scheduled work hours for bereavement of another immediate family member — which is a parent, sibling, grandparent, grandchild (including adoptive, step, and foster), in-law, legal guardian or dependent, as well as individuals living in the same household
Bereavement Leave is paid at 100% of your base rate of pay and is not deducted from your TAP balance.
If additional time off for bereavement is needed, you may be paid from:
- SSP, if available, at 100% of your base rate — this additional SSP time must be requested within the initial time off that is granted for bereavement; or
The use of SSP or TAP hours must be requested by you and approved by your manager, considering the same factors in approving Bereavement Leave.
Before taking any time off, you should notify your manager regarding the death and/or funeral arrangements and the need for time off from work. Documentation/verification must be provided to your manager as requested.
In the event of the death of an extended family member (someone other than a direct or immediate family member) or a close friend, you may request TAP to attend the funeral.
Parental Leave and Pay
Parental Leave provides income protection and time off for families to bond with new children.
All part-time and full-time associates become eligible for Parental Leave coverage six months after the later of:
- Your date of hire; or
- The date you become benefits eligible
This benefit does not apply to associates covered by the O’Bleness bargaining unit agreement, as they are covered by different benefits.
Parental Leave can be used for:
- Giving birth
- Adopting a child
- Using a surrogate
- Fostering a child
All eligible associates can take up to three weeks of Parental Leave, paid at 100%.
In addition to the three weeks all parents receive, birth mothers are eligible for additional time off to recover from birth:
- Six extra weeks for a vaginal birth
- Eight weeks for a cesarean birth
This time off will be paid at 100%.
In certain circumstances, TAP may be approved for intermittent use (e.g., infant in NICU) for up to the maximum timeframe.
Parental Leave Pay coordinates with the Family Medical Leave Act (FMLA). New parents may extend their time off beyond the maximum Parental Leave pay period by using TAP time, or by requesting an unpaid leave of absence. The Associate Health Department will assist in coordinating extended leaves.
Breastfeeding mother returning to work?
Private lactation rooms are available at OhioHealth work locations to support breastfeeding mothers and help them transition back to work. Download a list of Lactation Room locations below.
Military Leave and Pay
To support our associates’ commitment to serving our country, OhioHealth offers a Military Leave program.
A Military Leave of Absence will be granted if an associate is absent in order to serve in the Uniformed Services of the United States for a period of up to five years. Uniformed Services includes:
- U.S. Armed Services
- Coast Guard
- Army National Guard
- Air National Guard
- The commissioned corps of the Public Health
U.S. Military Reserves or National Guard
Associates who are members of the U.S. Military Reserves or National Guard will receive reimbursement for the difference between regular pay earnings and military duty earnings (base pay) for up to three weeks active duty annually (non-emergency duty).
Associates who are members of the U.S. Military Reserves or National Guard and are called up for active duty in response to natural disasters or in times of government-declared local, regional, or national emergency or war will continue to receive full pay for up to a total of three months of active duty. Full pay will be current wages minus wages received from the military during the leave period.
Participation in benefits and re-employment rights
If you are on Military Leave, you retain and accrue benefits tied to seniority and participate during the leave in insurance and other benefits not determined by seniority to the same extent as associates who are granted an authorized Leave of Absence. OhioHealth will continue to provide health insurance coverage for eligible associates on Military Leave for up to six months. Returning servicemen and women also have re-employment rights under federal law.
Time Off benefits are provided at no cost to you.
How to make the most of this benefit
- Use your Time Away Pay (TAP) to supplement other types of leave when necessary
- If you need emotional support or counseling during any time off, the Employee Assistance Program is available to you 24/7
Contact the HR Resource Center
Contact the Associate Health absence hotline
(614) 566.4100 or (740) 615.4100